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Diva System Sizing Form
Name  
Company Name  
Email Contact  
1. How many users are required to share resources?  
  • No of users per department
  • No of users accessing documents at the same time (concurrent users)
  • Types of documents
Types of documents:
Computer Generated
Paper Documents
Others, Pls. Specify
  • Others, Pls specify
  • Type of file formats, Pls. Specify

2. What type of workstations will they be using? 

 Types of Worskstations:
- Windows 3.x
- Windows 95
- Windows 98
- Windows 2000
- Windows NT
      Web Browser:
- Netscape Navigator
- Internet Explorer
3.What capabilities do you want to offer your users?
    Electronic Text Retrieval
    Full Text Search
    Indexed Search
         Others, Pls. Specify 
    Document Imaging & Management
    Fix images
    OCR (Optical Character Recognition)
    ICR (Intelligent Character Recognition)
    BCR (Barcode Recognition)
    MICR (Magnetic Ink Character Recognition)
    OMR (Optical Mark Recognition)
         Others, Pls. Specify 
    Internal Email / Messaging
    MAPI (e.g. Microsoft Exchange, Microsoft Mail)
    VIM (CC:Mail, Lotus Notes)
    POP3 (Internet Mail)
         Others, Pls. Specify 
    Microfilm / Microfiche Management
    Workflow
    Task Manager
    Structured
    Ad-Hoc
    Scripting
    COLD (Computer Output Laser Disk)
    Forms Processing
    Fax Management
         Others, Pls. Specify 
4. How many documents do you need to manage on your DiVA system?

    Active Documents 

copies
A4 A3 AO

Others

Size

Amount

Document Type

   

    Archival documents ( number of years ) 

A4 A3 AO

Others

Size

Amount

Document Type

   

5. How many years of backlog do you wish to input into the system?
    Statutory Requirements  
    Special Requirements   
    Company requirements 
    Special Requirements   
6. What are your current document management hardware?
    - Hardware Type Scanners   Flatbed Auto-feeder Others

Numbers 

>

    Speed 

    Resolution 

    Support Color Scanning

Yes    No

Yes    No

Yes    No Yes    No
    - Microfilm Viewer
  • Format 
  • Make & Model 
7. Do you require data conversion from an existing EDMS system? YES   NO
  • If yes, what is the name of the system? 
  • What is the volume of the documents already in the format?

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